| Honor Awards Program |
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| Honor Awards Program |
| What it is |
| What is the CSC Honor Awards Program (HAP)? |
| The Honor Awards program is an annual undertaking of the Civil Service
Commission that recognizes government officials and employees who have displayed
outstanding work performance. The conferment of honor awards aims to motivate or inspire
government employees to improve the quality of their performance and instill deeper
involvement in public service. The search culminates with the recognition and conferment
of awards to deserving public servants during the celebration of the anniversary of the
Philippine Civil Service in September. |
| Brief History |
| On June 19, 1959, the Employee Suggestions and Incentives Awards System
(ESIAS) came into existence under Section 27 of Republic Act No. 2260. ESIAS grants
honorary awards to public servants for their suggestions, inventions and extraordinary
feats that result in economy and efficiency of government operation. It also grants awards
to government employees who perform extraordinary acts or services beyond public
expectations. Awards under RA 2260 were known as Presidential Award, Distinguished Honor
Award, Superior Award and the Meritorious Honor Award. RA 2260 granted a total of 129
honor awards covering the period of 1966 until 1975. |
| On October 6, 1975, the Civil Service Commission (CSC) was reorganized
by virtue of Presidential Decree 807 or the Civil Service Decree which established, among
others, a new set of rules, regulations and guidelines on ESIAS. The new law modified the
types of honor awards as follows: Presidential or Lingkod Bayan and Silangan Awards, the Civil Service Commission or Pagasa Award and the Agency or Kapwa Award. |
| On August 18, 1988 President Corazon C. Aquino issued Executive Order
No. 334 to institute the Presidential Awards for Outstanding Public Service. Based on the
Omnibus Civil Service Rules and Regulations Implementing Book V of Executive Order 292,
the type of honor awards are: the Presidential or Lingkod Bayan Award and the Civil
Service Commission or Pagasa Award. |
| In 1992, President Aquino issued Executive Order 508 revoking EO 334.
EO 508 instituted the Lingkod Bayan Award as the Presidential Award for Outstanding
Public Service. |
| President Fidel V. Ramos amended EO 508 in 1993 with Executive Order
No. 77 which clarified the legal basis of the conferment of Lingkod Bayan Award. |
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GUIDELINES ON THE 2013 SEARCH FOR OUTSTANDING PUBLIC OFFICIALS AND EMPLOYEES
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| I. SCOPE OF THE PROGRAM |
| The Honor Awards Program (HAP) shall cover
all officials and employees in the career and non-career service of
the government. This also includes appointive barangay
officials and employees recognized as government employees pursuant to
CSC Resolution No. 01-1352 dated August 10, 2001 which provides, as follows: |
| 1) Respective appointment papers are submitted to the CSC for records purposes; |
| 2) Positions have fixed
salary in accordance with the salary schedule provided for in Local
Budget Circular No. 63, s. 1996; |
| 3) Meet the qualification requirements set in the Local Government Code of 1991; and |
| 4) Attendance and service records are kept and maintained in the barangay office. |
| However, employees, whose nature of employment fall either under job order or contract of services, as defined in Sections 1 and 2, Rule XI of the Revised Omnibus Rules on Appointments and Other Personnel Actions are excluded from the coverage of the program. |
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| II. CATEGORIES OF AWARD |
| A. Awards for Outstanding Work Performance |
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The awards for outstanding work performance are the following: |
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1. |
Presidential or Lingkod Bayan Award
is conferred on an individual or group of individuals for exceptional
or extraordinary contributions resulting from an idea or performance
that had nationwide impact on public interest, security and
patrimony. The contribution may be a suggestion, innovation,
invention or superior accomplishment; and |
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2. |
Civil Service Commission Pagasa Award
is conferred on an individual or group of individuals for outstanding
contribution/s resulting from an idea or performance that directly
benefit more than one department of the government; |
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The term “group” shall refer to the following: |
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For Presidential or Lingkod Bayan and CSC Pagasa Awards Category |
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1. |
Two or more individuals bound by a common objective, a
task force, a technical group or a special working team,
formed/created/organized formally or informally to undertake
certain projects/programs. Maximum membership
for both Presidential Lingkod Bayan and Civil Service Commission or Pagasa Awards group/team shall not exceed 10 employees. |
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2. |
The group/team should have demonstrated
teamwork/camaraderie shown by constant communication, coordination,
cooperation, and cohesiveness among its members. Each group/team member should have verifiable/actual contribution in the attainment of the group/team’s accomplishment. |
| B. Award for Exemplary Conduct and Ethical Behavior |
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The award for exemplary conduct and ethical behavior is the Outstanding Public Officials and Employees Award or the Dangal ng Bayan.
This award is conferred to an individual for performance of
extraordinary act or public service and consistent demonstration of
exemplary ethical behavior on the basis of his/her observance of the
eight norms of behavior provided under Republic Act No. 6713,
otherwise known as the “Code of Conduct and Ethical Standards for Public Officials and Employees”: Commitment
to Public Interest, Professionalism, Justness and Sincerity, Political
Neutrality, Responsiveness to the Public, Nationalism and Patriotism,
Commitment to Democracy, and Simple Living. |
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| III. QUALIFICATION FOR NOMINATION |
| A. |
Nominated officials and employees in the individual, group/team category must meet the following criteria: |
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1. |
Must be in the government service at the
time of nomination, and accomplishments were carried out within the
last three years immediately preceding the nomination; |
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2. |
Posthumous nominations may be made for a public
servant who died in the line of duty or in the pursuit of his/her
official duties and responsibilities as a civil servant.
Posthumous nominations should be formalized within 12 months from the
time of death of the official and/or employee; |
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3. |
Have been rated at least Very Satisfactoryor its
equivalent for the last two performance rating periods prior to their
nominations; and |
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4. |
Have not been found guilty of any administrative or criminal offense involving moral turpitude at the time of nomination. |
| B. |
A group or team may be nominated in either the Presidential or Lingkod Bayan or the CSC Pagasa Award,
even if there are members who fail to meet squarely the above (Items 1
to 4) requirements. Said members, however, shall be excluded from
the grant of award should the team/group be selected as a recipient. |
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| IV. CRITERIA FOR EVALUATION |
| A. For Outstanding Work Performance (Presidential or Lingkod Bayan and Civil Service Commission Pagasa Awards-Individual Category) |
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1. |
Noteworthiness of Outstanding Performance/Contribution/s – The degree of uniqueness and originality of outstanding performance or contribution/s. |
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2. |
Impact of Performance/Achievement
– The extent to which the idea, suggestion, innovation or invention is
being used, whether it has far-reaching effect; the number of persons
benefited; the paradigm shift it has caused and the amount of money
saved. |
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3. |
Reliability and Effectiveness
– The extent to which the innovation/idea has effectively and
efficiently addressed a pressing need/improved service delivery. |
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4. |
Consistency of Performance
– The degree of consistency of the individual/group nominee as
manifested by consistent outstanding performance based on historical
data/work record. |
| B. For Outstanding Work Performance (Presidential or Lingkod Bayan and Civil Service Commission Pagasa Awards-Group Category) |
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1. |
Noteworthiness of Outstanding Performance/Contribution/s – The degree of uniqueness and originality of outstanding performance or contribution/s. |
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2. |
Impact of Performance/Achievement
– The extent to which the idea, suggestion, innovation or invention is
being used, whether it has far-reaching effect; the number of persons
benefited; the paradigm shift it has caused and the amount of money
saved. |
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3. |
Reliability and Effectiveness
– The extent to which the innovation/idea has effectively and
efficiently addressed a pressing need/improved service delivery. |
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4. |
Consistency of Performance
– The degree of consistency of the individual/group nominee as
manifested by consistent outstanding performance based on historical
data/work record. |
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5. |
Demonstrated Teamwork, Cooperation, Camaraderie and Cohesiveness
– The extent the group members motivate and support each other or the
degree to which group members positively influence each other (for
group/team nominee). |
| C. For Exemplary Conduct and Ethical Behavior (Outstanding Public Officials and Employees or the Dangal ng Bayan Award) |
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1. |
Quality and Consistency of Behavioral Performance – The level of consistency to which the nominee has manifested exemplary conduct and noteworthiness of behavioral performance. |
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2. |
Impact of Behavioral Performance – The extent to which the extraordinary act has created a powerful effect or impact on the organization or public. |
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3. |
Risk or Temptation Inherent in the Work – The degree of risk and temptation substantially present in the work. |
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4. |
Obscurity of the Position
– The lowliness or insignificance of the position in relation to the
degree of performance and extraordinary norm/s manifested. |
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5. |
Years of Service – the cumulative years of service that the nominee has rendered in the government vis-à-vis his/her accomplishments. |
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6. |
Other similar circumstances or considerations in favor of the nominee. |
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| V. WHO MAY NOMINATE |
| Any individual or
organization with extensive knowledge of the outstanding work
performance and/or exemplary ethical behavior of the official or
employee or group/team may nominate an individual or group of
individuals for a specific category in the Honor Awards Program. |
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| VI. REQUIRED NOMINATION DOCUMENTS |
| Nominators must submit only ONE mother folder
containing the summary of accomplishments and other documentary
requirements (see items A-I below). Only original clearances are
required for submission. There is no need to photocopy the clearances. |
| Nominators need to provide the
Secretariat with five additional copies of the summary of
accomplishments (preferably two-page summary) which clearly state the
impact of the nominee’s accomplishments. These will be distributed to
the members of the 2013 Committee on the Presidential Lingkod Bayan and CSC Pagasa Awards. |
| For the Dangal ng Bayan, nominees must clearly narrate instances relative to the manifestation of exemplary conduct and ethical behavior. |
| Photocopies of training certificates, seminars, pictures of trophies/awards/medals/plaques are NOT among the requirement for submission or inclusion in the nomination folders. A list would suffice. |
| A. |
Properly accomplished nomination form, filled out in a brief and concise manner. |
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There are three categories of nominations under the HAP: |
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1. |
Nomination for Outstanding Work Performance to be accomplished by nominators for the Presidential or Lingkod Bayan Award and CSC Pagasa Award using HAP Form No. 1. |
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For group nomination,
the nominator must additionally fill-up HAP
No. 1-A, where the names of team members and other information on
the group nomination must be supplied, certified by the highest ranking
Administrative Officer or Chairperson, Program on Awards and
Incentives for Service Excellence (PRAISE) of the Office or Agency.
Below are the information needed to be supplied in HAP Form 1-A. |
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Position and Agency (if nominee/s belong to different agencies); |
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Detailed contribution/s of each nominee; |
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Performance rating obtained in the last two rating periods (January-June 2012 and July-December 2012); |
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Reason for disqualification of the member/s, if there is/are any; and |
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CS Form 212 or Personal Data Sheet with passport size (1 ½” x 2”) photo of the nominee with name tag taken in the last six months. |
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2. |
Nomination for Exemplary Conduct and Ethical Behavior to be accomplished by nominators for the Outstanding Public Officials and Employees Award or the Dangal ng Bayan Award using HAP Form No. 2. |
| B. |
CS Form 212 or Personal Data Sheet
with passport size (1 ½” x 2”) photo with name tag of the individual
nominee and group/team members taken in the last six months. |
| C. |
Certification, excerpts of
the deliberation, and/or copy of the Minutes of the Deliberation on
the nomination by the office, provincial, regional or central PRAISE
Committee to be signed by the local, provincial, regional or national
PRAISE Chairperson, except for nominations of Heads of Departments,
Agencies, and Government Owned and Controlled Corporations, Chief
Executive of Local Government Units and President of State Universities
and Colleges |
| D. |
Certification issued by
the nominee and in the case of posthumous nomination/s, certification
issued by the highest ranking Administrative Officer or Legal Officer
that he/she has not been found guilty of any administrative or criminal
offense involving moral turpitude, and in instances that the nominee/s
has/have pending administrative case/s, there should be no final
judgment/ruling on administrative or criminal case at the time of
nomination. |
| E. |
Detailed information on dismissed/decided case/s, if any. |
| F. |
Certification of No Unliquidated Cash
Advances and Disallowances for previous accountabilities except for
current (FY 2013) accountabilities secured from the Commission on Audit
(COA). |
| G. |
Copy of the 2012 Statement
of Assets, Liabilities and Net Worth of the nominee certified by the
highest ranking Administrative Officer in the employing agency (for
individual nominees). |
| H. |
Service record duly certified by the agency’s Personnel Officer for evaluation purposes. |
| H. |
Clearances issued in the last three months from the following agencies in the nominee’s locality: |
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National Bureau of Investigation; |
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Office of the Ombudsman; |
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Certificate of Non-Pending Administrative Case from the Civil Service Commission Regional Offices; |
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2012 BIR Tax Clearance (applicable for individual nominees only); and |
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Commission on Human Rights; (applicable for AFP, PNP, BFP & BJMP nominees only) |
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For appointive Barangay officials/employees, Certification issued by the Barangay Chairperson that the nominee meets the conditions provided under CSC Resolution No. 01-1352 dated August 10, 2001. |
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Any misrepresentation made in any of the
documents submitted shall be a ground for disciplinary action against
the certifying nominee/authority pursuant to applicable CS laws and
rules. |
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All nomination folders and
documents submitted shall be considered as records of the Commission,
thus, shall no longer be returned to the nominee/s. |
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| VII. PROCEDURE FOR NOMINATION |
| A. |
For Presidential or Lingkod Bayan, Dangal ng Bayan and CSC Pagasa Awards |
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1. |
Except those of Heads of
Departments, Agencies and elective officials, all nominations must be
submitted in the prescribed Nomination Form to the office, provincial,
regional or central Committee on Program on Awards and Incentives for
Service Excellence (PRAISE) for the Committee’s evaluation. |
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2. |
Nominations must be
approved and endorsed by the office, provincial or regional PRAISE
Committee Chairperson to the Department/Agency head which, in turn,
endorses the nomination to the Honor Awards Program Secretariat through
the CSC Field/Provincial or Regional Offices. |
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In the absence of a duly
constituted and operational PRAISE Committee, the department/agency
(office/unit) cannot nominate or endorse nominations of its officials
and employees to the HAP Secretariat. |
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In the case of group
nomination composed of members from various agencies, the Chairperson
of the PRAISE Committee and Agency Head of the lead agency shall
approve/endorse the nomination. |
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The Office Head refers
nominations to the Department Secretary, Chairperson or President (in
national government agencies, constitutional commissions, government
financial institutions, and state universities and colleges), and
Governor or Mayor (in local government units). |
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Heads of agencies also refer to the following officials: |
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Nominee |
Endorsing Head of Agency |
Members/Staff of the Judiciary |
Chief Justice, Supreme Court |
Members/Staff of the Senate |
Senate President |
Members/Staff of the House of
Representatives |
Speaker of the House of
Representatives |
Governor/Mayor |
DILG Secretary |
Vice-Governor/Vice-Mayor |
Governor/Mayor |
Members/Staff of the Local
Sanggunian |
Vice-Governor/Vice Mayor |
Punong Barangay/Kagawad |
City/Municipal Mayor |
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Where the nominee is the Agency Head, endorsement by the superior official is required, as follows: |
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Nominee |
Endorsing Head of Agency |
Department Secretaries |
Office of the Executive Secretary |
Heads of Bureaus and Agencies
attached to or under the
Departments |
Department Secretary |
President of SUCs |
Chairperson of the Board of
Regents |
President of Corporations |
Chairperson of the Board of
Trustees or the Secretary of
the Department to which the
the Corporation is attached |
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| B. |
The following information must be adequately provided: |
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1. |
For Group Nomination (Presidential Lingkod Bayan and CSC Pagasa Awards): |
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Names of team members, including disqualified member/s, with their respective positions and contributions enumerated in
detail. For group nominee with member/s who failed to qualify,
state the reason for his/her disqualification. Only members who
meet the qualification requirements shall be included in the grant of
award if chosen as awardee. Please refer to HAP Form No. 1-A for
details. |
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2. |
For Individual Nomination (Outstanding Public Officials and Employees or Dangal ng Bayan, Presidential Lingkod Bayan and Civil Service Commission Pagasa Awards): |
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On Summary of Accomplishments/Norms of Conduct Manifested, the following information should be provided: |
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2.1 |
Highlights of outstanding accomplishments or exemplary norms manifested for the last five years.
Presentation of accomplishments or norms manifested should be in order
of significance, complete with descriptions, justifications and should
adhere to the following pointers: |
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Use specific terms. Define/clarify terms such as “assisted”, “contributed” or “facilitated”; |
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State outstanding accomplishments of exemplary norms displayed and impact in brief, factual and in bullet form; and |
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Present impact of
accomplishments by indicating problems addressed, savings generated,
people/office benefited and/or transactions facilitated. |
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3. |
For outstanding work
accomplishment – state whether or not the accomplishments presented are
part of the regular duties of the nominee or if these are his/her own
initiative. If part of nominee’s regular duties or mandate, cite
justifications on why the accomplishments are considered exceptional or
extraordinary. |
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4. |
For exemplary conduct and
ethical behavior – in addition to the presentation of the summary of
exemplary norms of conduct manifested/displayed, give justifications
why the norm/s displayed are considered exemplary. |
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5. |
The nominations of heads
of offices, agencies and local government units should present their
individual accomplishments or behavioral norms, not the accomplishments
of the entire unit or agency. |
| C. |
Limitation on Nomination |
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1. |
Although there are three
award categories under the Search, an employee or official should be
nominated to only one award category. |
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2. |
Honor awardees or those who have been previously conferred with any of the three award categories: Presidential Lingkod Bayan, Outstanding Public Officials and Employees or Dangal ng Bayan and Civil Service Commission Pagasa can still be nominated to the same or to another award category AFTER FIVE YEARS from the conferment of his/her award, provided that the nomination is based on a new set of accomplishments and/or exemplary norms/behavior manifested. |
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3. |
Nominees who are
recipients of national awards given by nationally recognized private
organizations/institutions or award giving bodies, i.e. Metrobank
Foundation’s Search for Outstanding Teachers, Safety Organization of
the Philippines, Inc.’s Search for Ten Outstanding Pilipino
Firefighters, to name a few, shall be considered for
the Search provided the documentary requirements prescribed under the
2013 HAP Guidelines are submitted to the HAP Secretariat within the set
deadline. |
| D. |
The names of the nominees to the three award categories: Presidential Lingkod Bayan, Outstanding Public Officials and Employees or Dangal ng Bayan and Civil Service Commission Pagasa who are below 35 years old
will be endorsed to the Eastern Regional Organization for Public
Administration (EROPA) to vie for the Outstanding Young Practitioner
Award, which seeks to recognize young individuals in the field of public
administration and governance. |
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For more information on the Outstanding Young Practitioner Award, please log on to www.eropa.org.ph |
| E. |
Government
agencies are expected to nominate their exemplars. There is no limit to
the number of nominees which the agency may field in any of the award
categories provided the nominees comply with the requirements. |
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| VIII. GROUNDS FOR DISQUALIFICATION OF NOMINATIONS |
| A. |
Non-submission
on the deadline set by the Commission, of any of the requirements
enumerated under Items VI and VII of these Guidelines; |
| B. |
Any misrepresentation of information made in the Nomination Form and in any of the documents submitted; |
| C. |
Non-compliance with the instructions in accomplishing the Nomination Form; and |
| D. |
Nominees requesting
Member/s of the Committee on Awards and/or Member/s of the HAP
Secretariat, directly or thru intermediaries, special favor or
consideration. |
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| IX. SUBMISSION OF NOMINATIONS |
| Nominations to the 2013 Search for Outstanding Public Officials and Employees under the Presidential or Lingkod Bayan, the Outstanding Public Officials and Employees or the Dangal ng Bayan and CSC or Pagasa Awards categories must be submitted to any Civil Service Commission Provincial/Field or Regional Office on or before March 29, 2013. |
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| X. FORMS OF REWARDS AND INCENTIVES |
| A. |
Presidential or Lingkod Bayan Awardees. The Presidential or Lingkod Bayan
Awardees, individual and group, shall receive a gold-gilded medallion
and a plaque containing the citation and signature of the President of
the Philippines, P200,000.00 cash reward and other forms of rewards
and incentives provided for under Section 5 of
Executive Order No. 508 entitled “Instituting the Lingkod Bayan Award as the Presidential Award for Outstanding Public Service” dated March 2, 1992. |
| B. |
Outstanding Public Officials and Employees or the Dangal ng Bayan Awardees. The Outstanding Public Officials and Employees or the Dangal ng Bayan Awardees
shall receive a trophy designed and executed by National Artist for
Sculpture Napoleon V. Abueva, P200,000.00 cash reward and other forms of
reward and incentives provided for under Section 6,
Paragraph 3 of Republic Act No. 6713 otherwise
known as “Code of Conduct and Ethical Standards for Public Officials and Employees” dated February 20, 1989 |
| C. |
CSC or Pagasa Awardee. The CSC or Pagasa Awardees,
individual and group, shall receive a gold-gilded medallion, a plaque
containing the citation and signature of the Chairperson of the Civil
Service Commission, and P100,000.00 cash reward provided under Section 6
(b) of the Omnibus Rules Implementing Book V of Executive Order No.
292. |
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